Impeccable runs the paperwork side of construction work: projects and contracts, the subcontractors assigned to them, the crews on site, and the invoices and payments that follow.
The work a contractor actually has to account for: who is assigned, where they are, what was agreed, what was billed and what has been paid.
A project holds a budget and the contracts beneath it. Every contract keeps three numbers apart — what was bid, what was agreed, and what it has been adjusted to — so the gap between the bid and the current figure is a number you can read rather than one you have to reconstruct.
You invite a subcontractor to a specific contract. They get a link that expires, and registering through it creates their company, attaches it to your contract, and puts them on the job — without anyone retyping company details that already exist.
Crews clock in and out against a site, and each punch stores its own coordinates. Hours are tied to a place, not just a day, so a timesheet query answers where the work happened as well as how long it took.
Each contract carries its sites, with full addresses and coordinates. Reporting rolls those up by state and county, so geographic spread is something the system already knows.
Subcontractors invoice against a contract, itemised, with tax held separately from the net. An invoice moves through draft, sent, approved, paid, overdue or cancelled — so "where is this money" has one answer.
A payment keeps the date it was requested, the date it was paid and the date it was confirmed. Those three are what make average time-to-pay and a confirmation rate computable instead of anecdotal.
One call returns the financial, project, workforce, contract, payment and geographic picture for a period — totals, averages and rates, computed in the database rather than assembled in a browser.
Regular user, contractor admin, payment admin and system admin. Access is not only a menu check: what a given user can read is filtered in the query itself, by the organisations they belong to.
Three steps, in this order. Each one leaves the next with less to type.
Sign up as a contractor and your organisation is created with its FEIN and address. You are its first administrator.
Create a project, add the contracts beneath it, and attach the sites the work happens on — each with its address and coordinates.
Invite a subcontractor to a contract, or a colleague into your organisation with a role. They register through an expiring link and arrive already attached to the right job.
Contractors and subcontractors use the same records from opposite directions, so nobody is reconciling two sets of numbers.
General contractors running the projects
Trades working the contracts
Register your company, add a contract, invite the subcontractor who is already doing the work. The rest follows from there.